Functions of the Human Resource Management (HRM) Department

“Human Resource Management demonstrate a fresh approach to handle the process of labour. Some they say that the term HRM packages again only and relabeling of “developed” management of employees. The critics look HRM as rhetoric to cover the consequences of the liberation and to reduce: ‘A cover for the face less acceptable for the attitude of the trade’. Most of the key articles of the model of HRM they are utilized organizing theories of conduct, like motive, creation of team and leadership.” (Bratton, J., Gold, J.(2000), Page 16-17, ).

Introduction of HRM

The modern day needs of the HR sector of an organization are a far cry from the generation or origins of this profession which started in the mid of nineteenth century by the early interfarences of distinguished social crusader like Lord Shaftesbury and Robert Owen. Both of them became concerned at the manipulation of the factory employees, where the emphasis had been completely discipline of aon and control of prices, at the cost of the health of the employee, the welfare and personal standard of living. Concentrate on the first one in the appalling that work conditions, especially for women and young children, cultured employers began to believe that if workers were treated humanely and they were rewarded enough, they can work better and to come to be more productive. (Stredwick, J.(2005), Page 7-8, 2nd edition,).

LITERATURE REVIEW

Functions of HRM Department

1. Human Resource Planning

In the function HR planning, the quantity and type of required employees are specified to acheived the organizational goals. Research is carriedout to collect, organize, examine and interprete the data to acheive the planning required for human resources presently and in the future. Hence, the founamental strategy for the HR resources planning is employee and staff development.

2. Job Analysis

The process of expressing the state of a job and determining the human requirement like experience, skills etc. and finally – descroption of job. Description of job spell out-work, activities and duties of employees. The descroption of job is an important part of the examination of job and for employer and employee etc.

3. Staffing

The meaning of staffing are the requirment and hiring of the human resources for a firm. Recruiting is the employee’s function that opportunate the qulaified candidates to fill the job vacancies. In the function of selection the extreme qualified applications are chosen for recruiting between those attracted to the firm by the selection function.

4. Orientation

Orientation is the 1st step in the direction of helping a new employee. If to the fresh hob and the employer. it is a process to advice fresh employees with specific aspects of their new job, including salary and benefit programmers, hours to be worked and rules of an organization and expectations. (Tanwar, B.P.S. (2005), Page 1- 10).

5. Training And Other Functions of HR

The HR manager acts managerial and operational activities. By dint of the fact that he is a manager, the manager of HR department acts all the fundamental activities of management, i.e; planning, directing, organizing and controlling to handle his department. Morover, he has to act in specific operative funcions of nees, hiring, traning, placement and son, which the remaining of the line managers trust on him. The department has a vital role to play in the different sectors:

i. The HR department supports management to adopt, prepare and continually generate personnel policies and programmes.

ii. The HR manager coordinates human research to keep the management informed for making best decisions by the management relating whole issues which influence personnel.

iii. The HRM keeps a course of training and education to provide employees in the business firm with inmportant knowledge to do their jobs and also for their improvement.

iv. The HR department helps the management in assuring the result oriented communication throughout the organisation.

v. The HR department develops a schedual for the administration of human services those are delegated to the department of human resource, i.e; the maintenace of a smooth labour force, development and training, working atmosphere, welfare services and like these. (Talloo, T.J.(2008), Page 226-227).

HRM And Acheivement of Organizational Goals

The fit among strategy of human resource strategy of business or organization is a key factor of the efficacy of HR. The fit among these two aspects of strategy permits HRM to paarticipate fully to meet the objectives of an organization. The strategy of the business or the organization can be definite like the attempt by the ones that control an organization to find that ways to position their objectives of the business or the organization so they can exploit the environment of planning and carry to the maximum the future use of the capital and human advantages.

The human resource strategy is simply the process to meet to people plans and programs of activity inside a general framework, they designed to deliver against objectives of organization. The strategy of HR understands ‘those decisions and the actions that concern the management of employees at every grade in the business, and awhich is associated to the practice of strategies directed in the direction of creating and maintaining advantage of competency’. The strategy formation process is the process bby which most of the non-similar attitude efficacy come to to be reconciled. It is the process to take the impacts of the economy and the company, and reinterpreting these and objectives of organization during an employees influences conciliation, the shareholders and other holders of bets.

There is the external and internal pressures, hence, that put the fit among strategy of HR and business strategy under the pressure. There is a need to unite HR and the business strategy in the level of the politics, that is, to meet the politics in the processes of the business and programs, as those worried with quality, the customer services, reduction of price and improvements of productivity. (Tyson, S., York, A.(2000), Page 329).

Example (TOYOTA)

Toyota is known for many initiatives of world size of products and quality that incude famous system of the production of Toyota that became then popular as JIT (just-in-time inventory). Toyota keeps the high profile in its policies related to HRM and practices also. A study carried out about detailed field research in HRM of Toyota in 1994, believes completely that the HR practices of this company can serve as a model, especially in production and production oriented organizations.

The framework of HRM of Toyota understands widely of four goals are described as follows:

1. The objective of organizing integration

The inclusion of employees in individual and collective level with seen organization as the primary objective of strategy of Toyota HRM. This objective has been achieved by the extensive use of the teams that are subordinate to organizational objectives. The welfare of workers also attained broad attention as part of this objective.

2. The objective of commitment

To achieve this objective, a strategy of two-protracted was followed. Firslty, Toyota recomended the staff semir-rural for the induction in its plants. They beleive that people who aren’t contaminated for the culture and industrial impacts tend to retain with them a class of feudal value of trustworthy, that can become the commitment organizing. In second place, the measures as schemes of suggestion, circles of quality and methods of involvment of employee are utilized to win commitment.

3. The objective of the flexibility and the adaptability

The authority of the Team instead of the place unique of individual that hold all the powers had paved way to realize the flexibility in the organization. These teams are based on tasks and they can be dismantled or can be changed by the organization, depending on the scenario. The characteristic of adapatability is institutionalized through the focus of rotations of multi-skilling and work.

4. The objective of quality

To be, the equal and team caution techniques are utilized to assure products quality. Still more, a chain of steps employed, like time and motion study, benchmarking, continuous improvement of process and contributed and participation of employee in the achievement of this objective.

Toyota there is recomposed the above-mentioned objectives of four HRM in 17 mentioned experiments. These 17 practices are devided in the practices of the production and practices of employment. The practices of the production are: JIT, the stop of the Line, the Level that plans, Kanban, flow and Continuous prosecution. The practices of emplyment are: The continuous improvement, facilities of single status, evaluation of Performance, meetings Daily briefing of team, temporary contracts, evaluation of Performance, Performace related pay, the council of the Company, the Cross disciplinary teams, the unions Unicas, they Cross the instruction and takes decisions for the Group. (Kandula, S. R.(2005), Page 10-11).

CRITICAL ANALYSIS

Critical Review of HRM of Toyota

1. The problem regarding the satisfaction of the attraction and the employee in the production, especially in lines of essembly, looks to have been recognized first by unions of labours in the end of the eighties. When the Union of Toyota Motor Industries announced its medium-long-term plan of action in October 1988, the reduction of working hours, new politics to be aged to workers, and for the work demand excess absorption was represented clearly, but ‘the attraction of the work’ was not indicated explicitly. While the quantitative side of shortage of work was a lot accentuated, the assembly automation concept for a better quality of labour environment had not been articulated.

Attractivencess of the organization and its shopfloor, particulary in the process of the assembly, was selected as an order of business in the Meeting of Union-Management in industrial matters in April 1989, that was likely the first official that finds where the problem of assembly line was you specify it directed. In the succeeding meetings in ‘assembly work improvement’ among the union and the management, the main matter was still shortage of labour, but qualitative side of attrativeness of labour became an each time more order of business important agenda.

Toyota’s management became in working condition invovled in ‘job’ charming’ matters by the 1990 spring, when it tool the start in developing the combine Comittee for Improving Attractiveness of Production Work in the May of 1990. The Comittee was chaired by the HR division, therefore the Assembly Process Engineering Division wasn’t enclosed in the original Comittee. Developments in the manufacturing and production work scenario, also as desirable process of design assembly, were focused.

Toyota’s management division keenly known as the problem assembly in 1990-1 partly as an impact of the shocking result of the opinion surveys that the HR Division had corodinated bi-annually since seventies, also the turnover record. Like, the turnover-ratio rose up and the labours’ subjective evaluation of the satisfaction of job and self-esteem decreased sharply. (Dosi et al (2002), Page 262-264).

2. Tesco HRM of Tesco include the data on queue lengths, stock avialability, stick erros and theft including the financial data regrding the store. The decision to take that data at a level of unit makes a sense, and it is a more understandable measure of how the labour might be capable to participate to develop the performance than some distan steps of profitability over which the number of workers have little impact. Definately it could be said that it also understands to take the measures of high commitment Human Resource Management relying on the palce of work because labour is likely to stress in practices of different kinds relying on their occupational level, gender or age for example. (Marchington, M., Wilkinson, A.(2005), Page 90-91).

3. Llyods In 1997, after just a year the merger of TSB and Llyods, the HR division of Bank started implementation of the biggest shared servin the the services related to the financial sector. The bank goup has about 80,000 workforce. Llyods TSB has found that emplyees then required knowled and help to make the career a self manged reality; Many sides of HR have transfered into a model of shared services with the other emplyees and their managers reaching iknowledge and suggestions bvia both Internet sites and Intranet and call centr of an HR. Aid for the development of caree has followed the strategy ; and the Career Centre Managment website was introduce in 2000. The workers can access the information and utilise the Job Shop for the vacanicies inside. the Developing leaders and Managers website gives managers with information on skills and development chances. (Storey, J.(2004), Page 239).

4. Barclays. Training is seen as a necessary function of HRM of Barclays, there are some chance for the emplyees to fet training, specially off the job external skills. The schools cater to all workers but it is normaly lwsser to the empoyees of middle grade that attend these courses offered. (Budhwar, .P.S., Debrah, Y.A.(2001), Page 2000).

5. Unilever China For the professional or specialized positions it is difficult to recruit in demographic cultures. For example Unilever China chairman tell of a recent search for hiring a marketing director. He says that in the whole china they found only eight candidates who could speak the English language and they were worthy of the little and form all these eight candidates only three were experienced and had worked with Procter & Gamble while the other three applicants had work formerly with the Unilever. So there is a need to educate, prepare and train the employees according the demographic culture. (Fernandez, J.A., Underwood, L.(2006), Page 39).

6. Hsbc: HSBC is rising and falling out specially planned ‘learning pod to 1200 branches across the UK.

The new knowledge pods are workstations devoted to staff training and development that give staff right of entry to a variety of learning tools. These include:

• Live! TV, a daily communication to HSBC staff
• Online knowledge
• A commercial lending library which offers books, DVDs and CD-Roms
• HSBC’s intranet and a number of outside learning sites
• Course information and booking.(www.hsbc.co.uk)

7. Toshiba is salute this year for its guidance, Education, and Development (LEAD) program. First accessible to 500 management-level employees to help ensure planned growth, LEAD was such a runaway achievement; it was customized for non management employees. It is available for free to all of the company’s workers, as well as Toshiba Business employees in Australia. Toshiba.com)

8. As well as 21 million consumers, BT Retail has another surprisingly valuable asset – it’s people. As a check business, it is the ability and contribution of our people that will make the difference, and make certain our achievement.

In BT Retail therefore, we are loyal to investing in and developing our people. Each business unit has it’s own People savings Plan and the Quality Plan and financial plan for BT Retail in 2000/01 set aside £36m for exercise and development.

Each business unit has its own preparation and development priority. These co-exist with a number of overruling learning and development main beliefs which span BT Retail. (Btphone.co.uk).

9. All preparation and growth is built on a firm assurance to releasing and maximize the full possible of every British Airways employee. Due to the vast range of jobs across the company, we can’t explain every development proposal in detail here. More information is available, however, within the entity job areas.

What we can say is we have an inspiring range of training capital at hand, which you will be able to represent upon as you need them. These include computer based interactive knowledge centers, library amenities, reference materials, audiotapes and video based learning. Programmers are obtainable to develop a wide selection of skills such as leadership, team-building, appearance and give and take, to name but a few. In certain gear support is provided towards technical and professional experience. In all these areas, the burden is on the individual, through debate with their manager, to take responsibility for seeing their needs are met.(Britishairways.co.uk).

It is dedicated to cheering staff to reach their full potential by ornamental job performance and maximize personal and professional job accomplishment.

The Trust aim to make certain that employees have the necessary skill, data and attitude to provide the highest quality healthcare to the people serve. 

It is also a system to enable entity staff to develop their potential as predict in ‘Working together, Learning Together’, the structure for Life Long Learning which will ensure that the National Health Service becomes a model location for learning and individual development. (WWW.NHS.CO.UK)

11. Team strength is inspired, developed and better through the input of our fervent and passionate people at all levels and across all functions..

As a new employee you will follow a wide-ranging induction programmer aimed at warm you and helping you to feel at ease in your new role.

We then offer a made to order programme to provide a echo basis for your future development.

Primark fully believes in the ethics of self development where the individual is responsible for achieving their learning objectives.  All our employees are confident to play an active part in ensure. WWW.PRIMARK.CO.UK

12. by the side of the John Lewis Partnership we believe that everyone has the ability to learn and grow. From first-class client service training to soft skills development and practical training, you can look forward to a assets of learning opportunities that will furnish you with the skills and confidence to be the best you can be.

The type is that you are in control of – and answerable for – your own growth. We’ll provide all the tackle and support you need to progress and you will need to be highly go-ahead, willing to push yourself forward and continuously open to learning new things.WWW.JOHNLEWIS.COM

13. We desire employees to be able to develop at Nokia, together personally and resourcefully. We offer an incorporated package of classroom training, on-the-job knowledge, individual instruction, and mentoring. We give confidence people to learn through active contribution by trying new roles at Nokia.

During 2007, we used up just about EUR 70 million on employee training for Nokia employees (apart from Nokia Siemens Networks as of 1st April).WWW.NOKIA.COM

14. while the training and growth manager, you must make sure that the training you provide for your company’s workers gives them the skills and information they need to succeed at their jobs. At the same time, you must convince company executive that an successful and timely training program profit the company and contributes to the underneath line.

You require a plain plan. establish by reviewing your company’s organizational objectives and by evaluate the obtainable training in glow of those objectives. WWW.MICROSOFT.COM

15. by way of as regards 10,000 learner and student interns (of which 6,800 work for Siemens and 3,100 works for other companies), Siemens is one of Germany’s major private providers of professional education. Over the years, we have also dynamically advanced the set of courses for a number of different job experience – curricula planned to communicate not just important methodological knowledge, but also a broad range of important organizational, public and cross-cultural competencies. Siemens occupational training programs are also release to other companies. They can choose to have their workers trained completely by Siemens or can choose to leave out specific training modules if they favor. (WWW.SIEMENS.COM )

Human Resource Planning and Developments

The human resources planning are the designing of strategies to find future needs of human resources of firm. The primary point is the plan strategic general of organization. From this, planners of human resources can foretell future demand for human resources. Then, the planners should determine if the human resources you needed will be available. Finally, they have to take steps to match supply with demand. The planners should be based forcasts of the demand for HR in the meantime pertinent as available information. The general strategic plan of the firm will provide knowledge on future venures of the business, on new products, and on expansions or specific contractions projected of product line. The information pass in front of providing levels, evolving technolgies, the industry that provides the practices and economic tendencies projected also they can be equiped. The management of HRM utilizes this information to determine both the number of necessary employees and its requirements. (Pride et al (2010), Page 251-252).

The literature with regard to the encompases of HRM four types of activities: finding, to assign, to develop and to value to the employees. Finding consists of the planning to enlist, and for selecting employees. Assigning includes issues that relates to provide, to promote, to degrade, and to transfer employees. Developing employees squeeze the politics and the practices linked with preparing workers for the present and future works in function of training formal and informal, in development programs function, and in function of professional management. Finally, valuing employees bring with himself to limit, to reward, maintaining relations that hardly with and with valuing the benefits and prices associated with employees. (Ferris et al (1996), Page 220-223).

Models for HRM

Two models have been especially influential in the interpretation of HRM.

1. Model of Matching

The model “Matching”, developed by educators in the business School of Michigan, launched the idea of strategic human management of resource because policies of HRM they are inextricably tied to the “formulation” and the implementation of strategic corporate and/or objectives of business. The model emphasis the need of “tight fit” among strategy of HR and business strategy and the use of an assembly of the politics of HR and practical that are integrated one with the other and with objectives of the association. Following are the key environments for the development of appropriate policies of HR and systems:

1. The selection of the most convenient people to find the business needs
2. The performance in the business objectives pursuit.
3. The evaluation, watching performance and to provide reaction to the association and its employees.
4. The rewards for the appropriate work.
5. The development of the ability and the knowledge needed to find objective of business.

The matching model is joined closely with the interpretation “hard” of HRM; that is, the stationing of human resources to find objectives of business. Two suppositions prop up this model: The first one is that the media more troops to handle to people will vary by the association to the association and they are relying in the organizing context.

2. Influential Model

The second supposition is that of Unitarianism, that is, the supposition that conflict or varying at least views cannot exist in the place of work because all they work to achieve the same objective- the association success.

A second model of influention, was designed by Beer et al, (1984) in the University of Harvard. ‘The map of the territory of HRM, as the regular authors its model, recognize that there is a variety’ holder of bets’ in an organization, that includes shareholders, various groups of employees, the community and the government. The model recognizes the legitimate interests of various groups, and assumes that the invention of strategies of HRM will have to reflect these interests and to melt them as like possible in the strategy of human resource and ultimately the strategy for business.

The elements of better practices now are recognized extensively, if not universally accepted:

1. The security of the employment,
2. The sophisticated selection,
3. The team work and the decentralization,
4. The high salaries tied to the organizing performance,
5. The extensive instruction,
6. Tighten differentials of status,
7. Communication and participation.

It is now valuable noting here that there are few challenges to the global applicability of best HRM. (Beard well, J., Clay don, T.(2007), Page 7-10, 5th Edition).

Critical Review of HRM Performance

In the recent few years, countries of OECD have carried out analysis of the performance with the objective of raising the motivation and check and balance of the civil sevants. Strategic planning is most influential when it is associated with the human resource management planning throuout the public administration and within every government or public sector organization. The shortage of integration among human resource management and process strategic enterprenuer planning is widely acknowledged as a important source of implementation failures.

The incorporation of HRM planning into strategic planning permits associations to create strategic capacity by the calculation of HRM planning-to confirm that the organization has the important skilled, appreciated and committed workers in place to attain the firm’s objectives. The incorporation of strategic HRM operations with organizational strategic planning is crucial to activities; this is more crucial when HRM activities are transferred to the line managers, as is the case in people administration in most of the OECD(Organization for Economic Cooperation and Development) countries. (Organization for Economic Cooperation and Development (2010), Page 154).

CONCLUSION

HR is a very important department for organization in this modern global market of competency. HRM department plays vital role in the development of organization and in meeting the organizational goals according to the organization vision and mission. Functions of Human Resource department are very important for both the organization and the employees as well. This department not only focuses the rights of employees and ensures the availability of atractive scenario but also works for organizations benefit though the satisfaction to the management regarding the proviosn of labour in future.

This department manages the organizational future aspects regarding labor and provision of favorite scenario to employees. HR also deals with the different movements and meetings coordinated by the worker or labor unions. Simply the HR department covers the all labor related matters.

In addition to above the HR department departments have many criticism on its operations and there is need to reconcile the defects facing by these departments. But overall human resource department is very beneficial for both employees and organization. Different types of model and methods should be adapted by the managers to develop its function to enhance the organizational activities.